Controller- Part Time

Remote

Part Time

Experienced

The MISSION
The MISSION for this role is to take responsibility for the financials of a growing agency and perform necessary financial duties of the business while building capacity, processes and systems for growth. To serve as a financial advisor to the President, Leadership and Ownership for Ember, LLC (the event agency) and the startup event venue Ember Escapes, LLC

The SEAT
Financial Management & Reporting:

Prepare monthly, quarterly, and annual financial statements
Maintain general ledger accuracy and integrity
Perform all bank, credit card, and loan reconciliations
Oversee and manage the financial close process

Cash Flow & Financial Planning

Develop and maintain cash flow forecasts
Monitor liquidity and overall financial health
Provide recommendations to ownership on financial decisions

Accounts Payable & Receivable Oversight

Oversee AP/AR processes with partnership of external Bookeeping (PEAK)
Establish controls and approval workflows
Drive collections strategy and monitor AR exposure

Payroll Oversight

Review and validate payroll with PEAK (external bookeeeping)
Ensure proper job costing allocation and compliance
Maintain payroll accuracy and reporting

Compliance & Financial Controls

Ensure compliance with all tax, regulatory, and reporting requirements
Oversee prevailing wage financial compliance
Maintain internal controls to reduce risk and errors

Internal partner to project team members

Nimble in support to project producers through project process including reconcilliation
Build and lead training of team to improve risk management and financial precision
Evaluate and optimize systems to improve efficiency

External Relationships

Manage relationships with CPA, Bookeeping firm, banks, and payroll firm
Provide financial documentation for audits and financing

Ember Compensation:

25 hours/week with room to grow
Remote position - 1x month in Newburyport, MA office / 3 company in person events per year
Salary Range listed depends on experience and proven ability in performance in roles.
$45,000 + Company Performance Bonus Pool
Must have Quick Books Online and Accounting experience

Benefits:

Annual Salary
1 week PTO, increasing after 2 years
401k
Health and Dental
Life Insurance
Company profit share based on performance
Remote Work
Travel Stipend
Professional Development Stipend

For 18 years, Ember has delivered creativity that makes what seems impossible, possible through transformative events. We partner with clients to push boundaries, spot trends, and produce event experiences that stand apart in a world of AI and in-house creative teams.

At Ember, we believe the best ideas spark when passionate people come together.

We’re not just producing events, we’re designing experiences that move people and brands. To do that, we need curious minds, bold thinkers, and makers who thrive in fast-moving, collaborative environments.

If you’re looking for more than a job, or if you want a place where your creativity is valued, your ideas are heard, and your growth is supported—you’ll fit right in here.

www.emberbrandfire.com

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Describe your experience with QuickBooks Online. What types of organizations have you supported, and what accounting functions did you personally manage within the system?*

Tell us about your experience developing cash flow forecasts and advising business owners or leadership teams on financial decisions. Please provide a specific example.*

How do you prioritize responsibilities and meet deadlines when working on a part-time schedule?*

This position requires approximately 25 hours per week (with room to grow), primarily remote, with monthly attendance at our Newburyport, MA office and several company events each year. Are you able to meet these scheduling and travel requirements?*

How many years of experience do you have managing the full accounting cycle, including month-end close, financial statement preparation, reconciliations, and cash flow forecasting? Share specific examples.*

Have you worked with external bookkeeping, payroll, tax, or CPA firms? If yes, describe how you coordinated responsibilities, maintained controls, and ensured financial accuracy.*

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Controller- Part Time

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